Sports Facility Rentals in Virginia

For regular practices or small events, we recommend booking 2-4 weeks in advance. For tournaments, leagues, or large events, booking 3-6 months ahead is advisable, especially for popular venues or during peak seasons (spring and fall). Premium facilities and weekend time slots fill quickly, so earlier reservations ensure you get your preferred location and schedule.

Most sports facilities in Virginia require renters to provide proof of general liability insurance with coverage of at least $1 million per occurrence. For tournaments or larger events, higher coverage may be required. You may need to list the facility as an additional insured on your policy. Some venues offer short-term event insurance options through preferred providers if you don't have existing coverage.

Cancellation policies vary by facility, but most venues require written notice at least 14-30 days before your scheduled rental for a full refund. Cancellations with shorter notice typically receive partial refunds or credit toward future rentals. Weather-related cancellations often have separate policies, with many facilities offering rescheduling options at no additional cost. Always review the specific cancellation policy when making your reservation.

This varies by facility. Basic equipment like basketball hoops, soccer goals, and volleyball nets are typically included with court/field rentals. Smaller equipment like balls, cones, or training aids may be available for rent at an additional cost. Specialized equipment for specific activities usually must be provided by the renter. Always confirm what equipment is included in your rental agreement and what you'll need to bring yourself.

Many facilities allow concessions and merchandise sales with prior approval and may require an additional fee or revenue sharing agreement. Some venues have exclusive food service providers that you must use or pay a buyout fee to bring in outside vendors. Health permits and vendor licenses may be required depending on the locality. Request permission for any sales activities when making your reservation to ensure compliance with facility policies.